Privacy Policy
Our commitment to your privacy
At Women of Agency, we value trust, integrity, and transparency. Protecting your privacy and personal data
is an important part of how we operate. This Privacy Policy explains how Women in Negotiation BV (“we”,
“us”, or “our”) collects, uses, stores, and protects personal data when you visit or interact with
womenofagency.com (the “Website”).
We are committed to handling personal data responsibly and in accordance with applicable data protection
laws, including the EU General Data Protection Regulation (GDPR).
By using this Website, you acknowledge that you have read and understood this Privacy Policy.
Who we are
Women of Agency is a brand and trade mark owned and operated by Women in Negotiation BV, a company registered
in the Netherlands. Women in Negotiation BV acts as the data controller for all personal data processed
through this Website.
If you have any questions about this Privacy Policy or how we handle your data, you can contact us using
the details provided at the end of this document.
What personal data we collect
We collect personal data in a number of ways, primarily when you choose to share it with us and when you
interact with the Website.
This may include information such as your name, email address, and other contact details when you sign up
for communications, register for events, submit enquiries, or otherwise engage with us. We may also collect
the content of messages or correspondence you send to us.
In addition, certain technical information is collected automatically when you visit the Website. This can
include your IP address, browser type, device information, and data about how you navigate and interact
with the Website. This information helps us understand how the Website is used and how it can be improved.
Where cookies or similar technologies are used, further details are provided in our Cookie Policy.
How and why we use your personal data
We use personal data only where we have a lawful basis to do so and only for clear, legitimate purposes.
In practice, this means we may use your data to operate and maintain the Website, respond to enquiries or
requests, deliver services or communications you have asked for, and improve our content, offerings, and
user experience.
Where you have consented to receive updates or marketing communications, we may use your data to send these
to you, and you can withdraw your consent at any time.
We may also process personal data where it is necessary for our legitimate interests, such as ensuring the
security of the Website or understanding how our audience engages with our work, provided those interests
are not overridden by your rights and freedoms.
Legal bases for processing
Under the GDPR, we rely on one or more of the following legal bases when processing personal data:
- Your consent, where you have explicitly given it
- The necessity to perform or prepare a contract with you
- Our legitimate interests, where these do not override your rights
- Compliance with legal or regulatory obligations
If you would like more information about the legal basis used for a specific type of processing, you are
welcome to contact us.
Sharing your personal data
We do not sell your personal data.
From time to time, we may share personal data with trusted third-party service providers who support the
operation of our Website or services, such as email distribution platforms, analytics providers, or
technical hosting partners. These parties are permitted to process personal data only on our instructions
and are required to apply appropriate safeguards and confidentiality obligations.
We may also disclose personal data where required to do so by law or where necessary to protect our legal
rights.
International data transfers
Where personal data is processed or accessed outside the European Economic Area, we ensure that appropriate
safeguards are in place, such as the use of EU-approved Standard Contractual Clauses or other lawful
transfer mechanisms recognised under the GDPR.
How long we keep your data
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected,
including meeting legal, accounting, or reporting requirements. Retention periods vary depending on the
nature of the data and how it is used. When personal data is no longer required, it is securely deleted
or anonymised.
Data security
We take appropriate technical and organisational measures to protect personal data against unauthorised
access, loss, misuse, alteration, or disclosure. While no system can be guaranteed to be completely secure,
we work to maintain safeguards that are proportionate to the nature of the data we process.
Cookies and tracking technologies
This Website uses cookies and similar technologies to support functionality, analyse usage, and improve
user experience. You can control or disable cookies through your browser settings or through any consent
tools made available on the Website. Further information is available in our Cookie Policy.
Your rights under GDPR
You have a number of rights in relation to your personal data under the GDPR. These include the right to
access your data, correct inaccuracies, request deletion, restrict or object to processing, and receive a
copy of your data in a portable format.
Where processing is based on consent, you also have the right to withdraw that consent at any time.
If you wish to exercise any of these rights, please contact us using the details below. We will respond in
accordance with applicable legal requirements.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time by amending this page or by publishing notices
elsewhere on the Website. We encourage you to review it periodically to stay informed about how we protect
your personal data.
Contact details and complaints
If you have questions, concerns, or requests relating to this Privacy Policy or our use of personal data,
please contact:
Women in Negotiation BV
Brinklaan 146B, 1404 GW Bussum, The Netherlands
Email: finance@womenofagency.com
If you believe that your data protection rights have been infringed, you also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
